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Browse travel information that our team has compiled. If you have any questions, please contact us.
CAHNRS Online Travel Authority - (Spend Authority) Travel Expense Voucher E-Form Login - (Expense Report)



Travel: A Step by Step Guide

  1. Online Travel Authority
  2. Book Travel as applicable
  3. Travel (retain receipts as needed)
  4. Fill out the E-TEV Form sent to you by the Travel Department
  5. Make sure you have completed the everything on the  TEV Checklist

Group Travel Process

When a group is traveling to the same place, for the same reason, on the same budget, you only need to do one Travel Authority. Simply prepare the TA as normal with a list of all travelers and identify which travelers will be receiving a reimbursement. CAHNRS Business Center will prepare the appropriate e-TEVs from the single TA.

Request a Travel Reimbursement

Completing your Travel Expense Voucher

How to complete your travel expense voucher (.pdf)

Global Travel Contact Information

If you need support from the Global Travel Agency you can reach out to the following representatives for your WSU related needs.

Global Travel’s online office is open Monday – Friday 8am-6pm Mountain Time. They can be reached at 800-388-3828 or at the direct line 208-387-1001, or by email.

**Please click on one of the names below to start your email for reservations**

Linda Polk

Heidi Landa

If you are unable to contact either Linda or Heidi, you may reach out to the General Agent Line for further assistance.

For a face-to-face representative in the Pullman Global Travel office; please call 509-332-1212 and schedule an appointment with Jill Crump.

As always, you may also email

International Travel Resources

Find Information on Ground Transportation

Motor Pool vs. Personal Vehicle Usage

BPPM 95.11 Normally, the use of a privately-owned motor vehicle is based upon University-related requirements rather than the personal preference or convenience of the traveler. A WSU traveler may use a privately-owned motor vehicle for official University travel when: A Motor Pool vehicle is not available, or It is more advantageous or economical to the University to use a privately-owned vehicle than a Motor Pool vehicle as determined by the approving administrator.

N.I.M.S.S. Multi-State Travel Information

Multi-State Travel Policies Memo

For more information please contact:

Ellen Yeates


  • There will be a cutover period in June where Travel Services will not accept Travel Expense Vouchers. (We can expect a 2-6 week cut-over period before 7/1). This is so we can convert all legacy…
  • Expect the new mileage rate to be $0.575 per mile effective Jan. 1st, 2020
  • Expect the new mileage rate to be $0.58 per mile effective Jan. 1st, 2019

Frequently Asked Questions

Is the travel authority approval always going to be an email response to all?

Yes, both the Supervisor and Chair/Director approval will come through in an email format.

What happens if you are traveling in 2 different budgets?

There are spots for multiple budgets on the T.A. form.

How do we get a copy of the finalized TEV for our shadow budget purposes?

Request a copy from the business center.

After creating the TA, who gets the TEV?

The traveler receives the TEV, please refer to the flowcharts for clear steps.

How do you know the travel is in alignment with the program expectations?

CAHNRS business center mirrors central travels auditing process, and the supervisor will review the form when signing.

If I find a cheaper fare other than the one provided by the agency, can I book the air ticket directly using my travel card?


Can we copy the form and use it, or if a copy is accidentally made do we figure out which form was the original created by CBS?

You should never copy a form, if this happens please contact the business center.

How do I request additional TEV’s after a blanket T.A. was created?

Email business center requesting additional forms or another batch of forms.

What is the average time between TEV submission and the direct deposit?

5-10 business days however, if you don’t have direct deposit with travel it may take longer.

If I need a TEV on the old TA what do I need to do?

Email the business center with the old TA number and we will generate a TEV.

If I prepare a T.A. for my supervisor, will I be copied on emails when the supervisor/dept. chair approves it?

No you will not, if you would like to be notified please include that in the further details section on the T.A. form.

Contact Information



Paula Farley
Johnson Hall 207E
Kelsey Harris
Travel Supervisor
Johnson Hall 207W
Charee Morris
Johnson Hall 207E