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**Soft freeze cutoff for financial transactions including requisitions and payment requests begins on 11/20/2020. After this date, Purchasing Services and Accounts Payable will only be processing critical transactions. Payment request need to be sent to AP by 11/20/2020 to ensure payment prior to the cutover.**
Browse the purchasing information our team has compiled below. If you have any questions, please contact us.



P-card Reconciliation

How to Reconcile a P-card (.doc)

Sole Source Justification


Frequently Asked Questions

Can I still use my p-card for purchases or do I need to submit to CBS?

Yes, continue using your p-card. CBS can help with large orders or vendors who do not take a p-cards.

What is an IRI?

An Interdepartmental Requisition and Invoice is a system that allows WSU departments to bill between themselves.

What is an invoice voucher?

WSU uses the State of Washington Invoice Voucher to substantiate and authorize payment when purchase orders or field orders are not used.

University departments use invoice vouchers:

  • Reimbursement of petty cash funds
  • Refund of a purchase paid by cash or check
  • Payment to an outside vendor
  • Payment to a vendor, when a printed invoice is not available
  • To clear cash advance
  • Employee reimbursement for an approved purchase which the employee made with personal funds

* The form may be used for other transactions as appropriate

What address do we mail p-card reconciliation report packets to?

CAHNRS Business Center PO Box 646424 Pullman, WA 99164-6424

Who do we contact for temporary limit increases for p-cards?

Once receiving your supervisors approval you send it to your Approving Official in the Business Center, when approved you will receive an email.

When planning events does the Request to Serve Food go to Business Center?

If they used a p-card or need a reimbursement for a purchase then yes, please send the receipt or Request to Serve Food to the Business Center.

Do we need to use a p-card transaction sheet for each purchase made?


Where can we access a formal purchasing training?

Contact Information


Luke Bonner
Johnson Hall 201
Whitney Dixon
Johnson Hall 201
Kristi Graham
Johnson Hall 201
Liz Lusby
Purchasing Supervisor
Johnson Hall 201B
Jennifer Stephens