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Purchasing

Browse the purchasing information our team has compiled below. If you have any questions, please contact us.

Announcements

  • Purchasing Services encourages employees who are frequent purchasing card delegates (those who borrow cards) to attend and complete purchasing card training for cardholders and card...
  • Johnson Hall PO Box 646424 Pullman, WA 99164-6424 Please contact Anna Schilter if you need more log sheets / D-receipts sent to your office. Make...
  • Contracts - contracts.bc@wsu.edu  Personnel - personnel.bc@wsu.edu Purchasing - purchasing.bc@wsu.edu Travel - travel.bc@wsu.edu

How-To’s

Extension - Personal Service Contracts

P-card Monthly Reports

How to Generate a P-card Monthly Report (.doc)

P-card Reconciliation

How to Reconcile a P-card (.doc)

Sole Source Justification

 

Frequently Asked Questions

Can I still use my PCard for purchases or do I need to submit to CBS?

Yes, continue using your PCards. CBS can help with large orders or vendors who do not take a PCard.

What is an IRI?

Interdepartmental Requisition and Invoice is a system that allows WSU departments to bill between themselves.

What is an invoice voucher?

WSU uses the State of Washington Invoice Voucher to substantiate and authorize payment when purchase orders or field orders are not used.

University departments use invoice vouchers:

  • Reimbursement of petty cash funds
  • Refund of a purchase paid by cash or check
  • Payment to an outside vendor
  • Payment to a vendor, when a printed invoice is not available
  • To clear cash advance
  • Employee reimbursement for an approved purchase which the employee made with personal funds

* The form may be used for other transactions as appropriate

What address do we mail packets to?

CAHNRS Business Center PO Box 646424 Pullman, WA 99164-6424

Who do we contact for temporary limit increases for PCards?

Once receiving your supervisors approval you send it to your AO in the business center, when approved you will receive an email.

When planning events does the Request to Serve Food go to business center?

If they used a Pcard or need a reimbursement, yes please send to the business center.

Do we need to use a PCard transaction sheet for each purchase made?

Yes

Where can we access a formal purchasing training?

Contact Information

Purchasing

Luke Bonner
Purchasing
Johnson Hall 201
509-335-3937
Whitney Dixon
Purchasing
Johnson Hall 201
509-335-0586
Kristi Graham
Purchasing
Johnson Hall 207B
509-335-0802
Liz Lusby
Purchasing Supervisor
Johnson Hall 201B
509-335-7635