Contract Guides / Navigating Workday
- Contract Request Information (PDF.)
- Contract Process Flowchart (PDF.)
- Contract Information Matrix (PDF.)
- CAHNRS Contracts Responsibility Checklist (PDF.)
- How to find customer numbers in Workday (link): https://jira.esg.wsu.edu/servicedesk/customer/kb/view/169156567
- How to find supplier numbers in Workday (link): https://jira.esg.wsu.edu/servicedesk/customer/kb/view/156963633
- How to find spend categories in Workday (link): https://jira.esg.wsu.edu/servicedesk/customer/kb/view/169154189
Required Documents and Supplemental Forms
- Contract Request Form (Link) – Used for both REBO and Central Purchasing contract requests
- ITS Security Assessment (Link) – The ITS Questionnaire is built directly into a JIRA ticket. When completed and submitted,
this will trigger the ITS contract security review. - SAAM (.PDF)
- P-card Exception Request (.PDF)
- Request for a Certificate of Insurance (via Qualtrics Survey)
- W-9 (.PDF)
- W-8BEN-E (.PDF) – For all foreign businesses
- W-8BEN (.PDF) – For all foreign Individuals
- Purchased/Personal Service Contract Template – Updated Nov. 2021
- Purchased/Personal Service Contract Amendment Template
- REBO Non-disclosure Agreement (Word doc.)
- WSU Central Purchasing – Personal/Purchased Services Contracts Website
- WSU Real Estate and Business Operations (REBO) – Property Lease/Acquisition Information and Central Contracts Templates and Forms
Master Agreements
- Benton County Fairgrounds (.PDF) – 4-H activities / Expires 12/31/2022
- Clark County Event Center (.PDF) – WSU Extension activities / Expires 08/01/2023
- Enumclaw Expo & Events Center (.PDF) – WSU Extension activities / Expires 12/31/2026
- Fruitvale Grange (.PDF) – Yakima County Extension 4-H activities / Expires 02/28/2025
- Grant County Fairgrounds (PDF.) – 4-H and FFA activities / Expires 12/01/2022
- Healthy Ferry County Coalition (.PDF) – WSU Ferry County Extension activities / Expires 01/01/9999
- Kittitas Valley Event Center (PDF.) – Kittitas County pre-fair, fair and club activities (see Attachment A) / Expires 12/31/2022
- Klickitat County Fairgrounds (PDF.) – 4-H activities / Expires 01/01/2024
- Mason Transit Authority (.PDF) – WSU Mason County Extension 4-H activities / Expires 03/01/2023
- Pacific Rim Institute (.PDF) – WSU Extension activities / Expires 12/31/2026
- Palouse Empire Fair (.PDF) – WSU Whitman County Extension 4-H activities / Expires 12/31/2026 PENDING
- Panhandle Lake 4-H Camp (.PDF) – 4-H activities / Expires 03/14/2972
- Port of South Whidbey (PDF.) – WSU Extension and 4-H activities / Expires 12/31/2023
- San Juan County Grange #966 (PDF.) – San Juan County Extension activities / Expires 07/01/2024
- Snohomish County Department of Parks, Recreation and Tourism (PDF.) – WSU Extension activities / Expires 12/31/2024 PENDING
Announcements
- The process for requesting a certificate of insurance has changed; it is no longer a form that is emailed to riskmanagement@wsu.edu, but a Qualtrics Survey Link: https://wsu.co1.qualtrics.com/jfe/form/SV_e4A6HFxL40yVHHU, please copy and paste the link into your internet browser and follow the prompts.
- All CAHNRS contract requests need to be sent to contracts.bc@wsu.edu. The CAHNRS Contracts Specialist will work with the requestor to build a complete contract packet and the Specialist will submit the request to Workday for review and approval.