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Important Dates

PERSONNEL

If you are authorized to earn compensatory (comp) time or have a comp time balance, changes in December 2020 may affect you.

If you have comp time, it must be used or cashed out by December 11, 2020 to prepare for the launch of Workday on January 1, 2021. To receive payment, your time report must be submitted to Payroll Services by December 11, 2020.

If a department authorizes an employees to earn comp time between December 12-16, 2020, it will be manually processed after December 31, 2020. These situations must be approved on a case-by-case basis and the department must notify Human Resource Services.

Questions?
Regarding comp time process contact HRS at hrs@wsu.edu
Regarding payment process contact Payroll Services at payroll@wsu.edu
Regarding Workday implementation contact modern.initiative@wsu.edu

PURCHASING

According to the Modernization Initiative Team, it is imperative that we have all P-card and CTA transactions reconciled prior to the transition to Workday – including those from previous fiscal years.

The “Hard Cut-off” date for having P-card and CTA transactions reconciled in our current system will be in mid-December. The specific date has not yet been confirmed at this time. Once the date has been confirmed, this will be communicated. Following that date, you will not have access to PaymentNet to reconcile these transactions.

TRAVEL

With the start of Workday, WSU will no longer be using the WSU E-Forms System to process Travel Expense Vouchers (TEVs). At this time, we are requesting travelers please return all unused TEVs to their designated group inbox before December 1st. These forms should include a note in the Travel Details section stating the form is no longer needed.

For travel prior to December 31, 2020 please submit Travel Authorities using the current process and systems. Travel with a start date after January 1, 2021, should be entered in the Workday system as a Spend Authority after the implementation date.