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2019 Mileage Rate

Expect the new mileage rate to be $0.58 per mile effective Jan. 1st, 2019

Central Travel Memo

Please refer to the attached Travel Memo regarding Taxation of Late Reimbursements.

Cougar Manager – Temporary Employees

Currently all hourly employees, positions, supervisors, department admins, funding sources, and duties have been added to Cougar Manager, and all users should be able to login at  Within the next two hours all supervisors should be assigned to their correct position overseeing their direct reports.  For hourly employees we are still completing the process of assigning each employee to their correct positions.  At this time we request each user of the system check the following:


  • All users, please check that you can login to
  • Supervisors, please login to the time logging interface, and check that you have a position in the position dropdown named “UnitNumber_YourLastName”.  You don’t log time in the system, but need a position that your direct reports are assigned under in the hierarchy.  You should see this no later than  5pm 2/2/18.
  • Employees, please login to the time logging interface and check that you have the correct positions and funding options available to you.  Your positions will have the naming convention “UnitNumber_SupervisorsLastName_PositionNumber”.  You should see your positions no later than 12pm 2/7/18.
  • Department Admins, you should be able to login, go to Timecards->View Timecards and check the option to “Show cards without time”.  You should then see all positions in your department.


If you don’t know how to login to your time logging interface, please see our FAQ at which includes instructions and YouTube videos showing how to login and use the system.


After testing the above, if you find that you


  • can’t login,
  • can login but see incorrect positions or funding,
  • have any position names or titles that need to be updated,
  • can’t see the correct positions for yourself by the above dates


please send us an email at, and we will fix the information for you in the system.  Note that due to the high volume of messages, inquiries directly to individuals email may be delayed or lost.  Please use the support email setup for this system.


As a final note, we are planning some additional training sessions for next week for supervisors, department admins, and any staff overseeing positive pay entry.  Dates and times will be announced in a follow up communication, and be accompanied by a post on our website at

Mileage Update

Effective 1/1/18 mileage reimbursement rate has increased to $0.545.

Checking Out a Purchasing Card

Purchasing Services encourages employees who are frequent purchasing card delegates (those who borrow cards) to attend and complete purchasing card training for cardholders and card reconcilers.

Extension – Contracts

All signed Contract Review Sheets, Contracts (Except purchasing) and questions need to be directed to Jennifer Stephenson at Jennifer is now the contact person for facility use rental and Demonstration Gardens contracts and will be working with WSU Central Contracting to get these approved.

Where to Send Purchasing Card Packets & Cash Deposits

Johnson Hall PO Box 646424 Pullman, WA 99164-6424

Please contact Anna Schilter if you need more log sheets / D-receipts sent to your office. Make sure your deposit packet is completely filled out, includes a Cash Deposit Report, and log sheet / D-receipt with your deposit.